How to Schedule a Zoom Meeting and Set It up in Advance.
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Learning how to set up a Zoom meeting is a fairly simple process, and an essential skill when you're working from home or looking to catch up with folks you can't see in-person. Zoom is one the best video chat apps right now because it's free for personal use and can accommodate large video calls. Fitness instructors, teachers and managers are among the millions that have taken to Zoom to conduct meetings now that many of us are working from home more.
If you're looking for a fun video chat platform for playing games with friends, consider learning how to use Houseparty. But if you need a service that's more professional, or you need to run a class or presentation, you'll want to learn how to use Zoom. And if you're simply looking to enter a conference, not start one, we have a separate guide on how to join a Zoom meeting.
And once you're in a meeting, have some fun by figuring out how to change your Zoom background. But if you're looking to quickly and easily set up a Zoom meeting for colleagues to join, here's how to get started. Step 1: Open the Zoom app on your computer, or download it opens in new tab if you haven't already. Step 3: Click the orange camera icon that reads 'New Meeting' to start a meeting. Your camera should turn on and you can now manage your meeting settings with the dashboard on the bottom of your screen.
Step 2: Sign in to Zoom, or make an account if it's your first time using the Zoom app. As a Zoom meeting host, be sure to check out our guide on Zoom-bombing: How to trolls out of your Zoom meeting. And make sure you figure out how to see everyone on Zoom. Kate also appears on Fox News to talk tech trends and runs the Tom's Guide TikTok account opens in new tab , which you should be following. Tom's Guide Tom's Guide. Kate Kozuch opens in new tab. Topics Software. See all comments 0. No comments yet Comment from the forums.
Zoom Meetings | Administration and support services | Imperial College London - How to Download Zoom
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More Stories. Today's Best Discounts. Get us in your feed Like us on Facebook Follow us on Twitter. Raise your hand: Whenever you want to speak, you can signal it to the host by raising your hand virtually. The host will then give you the floor to talk or ask questions. This is a great feature that prevents multiple people from talking at once.
Record a meeting: You can record any Zoom Meeting you enter. Also, keep in mind that the host of a meeting manages this feature.
By default, the message will be sent to a group channel, meaning everyone will see it. You also can send a private message to a colleague by selecting their name from the drop-down menu located above the text field.
Share your screen: Zoom supports screen-sharing, a must-have tool for a business-focused video conferencing tool. Additionally, you can select only to share a portion of your screen to hide sensitive data.
See also: Zoom vs. Skype: Which is best for your video calls? The meeting host will share a link with you, and all you have to do is click it. The app on your device will launch automatically and connect you to the meeting. See also: The 6 most common Zoom issues and how to fix them.
If waiting rooms are not enabled, all participants will automatically be admitted to the meeting. Visit the Zoom web pages for further guidance on using waiting rooms. Whilst in a Zoom meeting you can share any content from your computer or device with participants. Select the Share Screen icon in the meeting options at the bottom of the screen.
Select the screen you want to share. You can also choose an individual application that is already open on your computer. Choose a particular window to share and select Share. Zoom will automatically switch to full screen to optimize the shared screen view.
To exit full-screen, select Exit Full Screen in the top-right corner or press the Esc key. Please note that by default only meeting hosts or co-hosts can share content.
For more information, including sharing via a Mac device, can be found on the Zoom support pages. Whilst in a Zoom meeting you can manage the participants attending the meeting. Select the Participants icon in the meeting options at the bottom of the screen to display the participants list.
Hover over a participant and select More to bring up the following options:. Visit the Zoom support webpages more information on managing participants in a meeting. There is no limitation on the number of co-hosts you can have in a meeting. Please note that co-hosts are unable to start a meeting on behalf of the host. A co-host can perform the following tasks:. To designate co-hosts during a meeting:.
To remove a co-host, follow steps above and select Withdraw Co-host Permission. For more information on the co-host controls please read the Zoom guidance web pages. Alternative Hosts provide individuals with the ability to start a meeting on the host's behalf. If an alternative host starts a meeting, they will receive the same privileges as the original host. If the host already started the meeting, the alternative host will join as a co-host. Alternative hosts can be designated when scheduling or editing a meeting see above for scheduling meeting instructions :.
When you add an alter n ative host to a mee tin g, they will receive an email confirming that they have been added as an alternative host. This email will also provide a calendar link that can be saved and a link to start the meeting. Please note that any meeting you have been added to as an alternative host will not appear in your upcoming meetings in Zoom; therefore it is recommended that you add the meeting to your calendar manually when the email confirming you as an alternative host is received.
Participants must be informed that they are being recorded and recordings must be managed in a manner compliant with GDPR. The following steps should occur:. Ed-Tech and a select number of administrative staff have access to meeting recording data for all Zoom meetings to be able to assist staff with their Zoom usage in Panopto. Staff who have extra Panopto privileges should only be accessing sessions relevant to their area and when they have permission to do so.
Ed-Tech and a select number of administrative staff have access to meeting usage data for all Zoom meetings to be able to generate attendance reports and assist staff with their Zoom usage. Please be aware that meeting participants are viewable to these other members of the college. Staff who have extra Zoom privileges should only be accessing sessions relevant to their area and when they have permission to do so. You are unable to change your Zoom display name permanently.
Your name will appear in Zoom as it appears in other centrally supported s ervices such as Office If your name needs updating across all College systems then you will need to contact either Registry if a student or HR if a staff member.
I t is possible for meeting hosts to allow participants to rename themselves on a per meeting basis. If this is not enabled by the Scheduler then it will not be possible for a participant to rename themselves in a meeting.
To enable participants to change their display name in a meeting the meeting scheduler will need to complete the steps below :. If the meeting scheduler has allowed it, you can change your display name in a Zoom meeting.
Follow the steps below to change your name after entering a Zoom meeting. Please note that if you are unable to rename whilst in a meeting, then this is due to the feature not being enabled by the meeting host.
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